Contract Administrator

Job Details

Employment Type
Direct Hire
Location
Ridgeland, Mississippi
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JOB DESCRIPTION
The Contract Administrator provides oversight and administration of contracts through office work directly related to the general business operation of the employer or the employer’s customers.

ESSENTIAL FUNCTIONS

  • This job requires the exercise of discretion and independent judgment with respect to matters of significance
  • Welcome visitors by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintain supplies inventory by checking stock to determine inventory level; placing orders for supplies; verifying receipt of supplies.
  • Ensure operation of office equipment by scheduling maintenance; calling for repairs; maintaining equipment inventories.
  • Prepare, distribute, and collect correspondence, memos, and reports.
  • Make travel arrangements and prepare registration for business and conference travel.
  • Provide administrative support to the assigned division.
  • Responsible for the preparation and administration of contractual documents and proposals.
  • Maintain detailed and organized audit files for each project, to include original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules.
  • Track authorizations and correspondence.
  • Ensure that contractor, subcontractors, and suppliers are in compliance with company policy, owner specifications, and government regulations.
  • Coordinate bidding process; order plans and contract documents; maintain bid calendar; prepare bid proposals.
  • Prepare and submit billings.
  • Follow up to guarantee contractual payments have been made.
  • Review, challenge, and analyze project invoices, ensure accurate coding and capturing of costs.
  • Resolve cost discrepancies by collecting and analyzing information.
  • Ensure prior to releasing final payable to contractors and suppliers that lien releases and all close-out documents are in order.
  • Respond to questions and/or provide advice regarding licensing policies, procedures, or state regulations.
  • Maintain records, prepare, and submit licensing correspondence, applications, and permits.
  • Develop marketing materials; compile and format proposals and promotional items.
  • Represent the Company at conventions and meetings as requested.

COMPETENCIES

  • Operate a computer and word processing software and other standard office equipment.
  • Type accurately at a speed necessary to meet the requirements of the position.
  • Interpret, apply, explain and reach sound decisions in accordance with laws, regulations, rules and policies.
  • Communicate clearly and effectively orally and in writing.
  • Manage multiple and rapidly changing priorities.
  • Maintain highly sensitive and confidential information.

REQUIREMENTS

  1. High School Diploma or Bachelor's degree preferred
  2. Two years of office experience
Full time: In office Monday-Friday

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