Part-Time Office Manager / Bookkeeper
Oxford, Mississippi (On the Square!)
20–30 Hours per Week | $30–$38/Hour

Service Specialists is recruiting for an established, locally owned professional services firm in Oxford seeking a highly capable Part-Time Office Manager / Bookkeeper. This is a small, collaborative and growing organization looking for someone who can take true ownership of the financial and administrative side of the business.

This is an excellent opportunity for someone who wants meaningful, flexible part-time work while still having a high level of responsibility and ownership. The ideal candidate is organized, financially savvy, dependable, and enjoys being the person who keeps everything running smoothly behind the scenes. This is primarily on-site with the potential for some remote flexibility once fully trained.

What You’ll Be Doing

Bookkeeping & Financial Administration

• Maintain accurate and up-to-date books in QuickBooks Online
• Manage invoices, receipts, deposits, and monthly account reconciliations
• Handle accounts payable and assist with accounts receivable and client invoicing
• Process payroll and maintain accurate payroll records
• Monitor cash flow and keep leadership informed of upcoming financial needs
• Prepare financial information and reports for leadership and the outside accountant
• Assist with budgeting, expense tracking, and maintaining the chart of accounts
• Identify discrepancies, trends, or financial issues that need attention

Office Management & Administration

• Oversee day-to-day administrative needs of the office
• Maintain organized financial, employee, vendor, and business records
• Assist with insurance renewals, benefits administration, and compliance requirements
• Coordinate office vendors, supplies, and other operational needs
• Support local, state, and federal reporting requirements
• Handle sensitive financial and company information with a high level of confidentiality and discretion
• Serve as a dependable resource to leadership and help keep priorities organized and moving forward

Business Support

• Assist leadership with research, special projects, and business-development efforts as needed
• Help identify and organize potential business opportunities
• Provide occasional marketing and administrative support

What We’re Looking For

• Previous bookkeeping, accounting, office management, or similar experience
• Strong understanding of basic accounting and small-business bookkeeping practices
• Experience with QuickBooks Online strongly preferred
• Experience with payroll, accounts payable, accounts receivable, and reconciliations
• Highly organized, detail-oriented, and dependable
• Strong follow-through and the ability to work independently
• Professional communication skills and sound judgment
• Comfortable being trusted with confidential financial information
• Tech-savvy and able to learn new systems quickly
• Experience within architecture, engineering, construction, professional services, or another project-based business is a plus, but not required

The Right Fit

This position is ideal for a capable professional who wants the flexibility of part-time work without stepping into a traditional entry-level administrative role. We’re looking for someone who can truly take ownership of the business side of the office, anticipate needs, and become a trusted long-term partner to leadership.

For purposes of confidentiality, you can apply by emailing sfields@servicespecialistltd.com.