Human Resources Admin

Job Details

Employment Type
Direct Hire
MADISON, Mississippi
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Key Responsibilities

Payroll Processing:
• Accurately process employee payroll on a weekly basis.
• Ensure tax forms, benefits enrollment/changes, and garnishments are entered correctly in the HRIS system.
• Collaborate with the HR Manager to resolve any payroll discrepancies.
• Maintain accurate timekeeping, including the company PTO program.
• Track and rectify issues in the HRIS system.

Employee Benefits Support:
• Assist in maintaining employee benefits records and updating payroll deductions.
• Provide support to employees regarding benefit inquiries and related administrative tasks.
• Assist in verifying monthly premium statements for insurance policies and resolving administrative issues with carriers and brokers.
• Support the coordination of workers’ compensation claims.

New Hire Processes:
• Support the posting of job openings and assist in hiring.
• Verify new hires’ legal documents and assist in the onboarding processes in the HRIS system.
• Collaborate with the HR Manager to facilitate a seamless recruitment process.
• Prepare and distribute new hire packs to new employees (uniform, welcome pack).
• Fill employee uniform additional orders.

Compliance and Reporting:
• Assist in ensuring compliance with employment laws, regulations and reporting. • Support in the preparation and maintenance of employee reports and required documentation.
• Assist in responding to unemployment claims and other regulatory inquiries. Employee Personnel File Maintenance:
• Ensure maintenance of employee personnel files, ensuring proper documentation and compliance.
• Maintain accurate and up-to-date records of employee information, including performance evaluations, disciplinary actions, and any other relevant documents. • Ensure proper documentation and filing of any applicable employee safety and compliance trainings/certifications Administrative Support:
• Provide administrative support on HR-related activities as needed.
• Assist in appropriate distribution of company cell phones and company email accounts to designated employees or positions as per company policy.
• Assist the HR Manager in implementing HR initiatives and projects.
• Perform other duties as assigned

Required Skills and Abilities

• Knowledge of and experience with payroll and employee benefits administration processes.
• Strong communication and organizational skills.
• Excellent organizational and time management abilities.
• Proficiency in HRIS systems and Microsoft Office Suite.
• Ability to multitask and prioritize tasks effectively.

Education and Experience

• High School Diploma or equivalent required; Bachelor’s degree preferred.
• Minimum of 2 years of experience in Human Resources administration or related field.
• Prior experience with HRIS systems, preferably Kronos (UKG).
• Prior experience with and knowledge of legal compliance and employment laws, regulations and reporting.

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